Circular No. 27/2016/TT-BGDDT dated December 30, 2016 on duration of education document retention

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MINISTRY OF EDUCATION AND TRAINING --------	SOCIALIST REPUBLIC OF VIETNAM Independence - Freedom - Happiness ---------------
No. 27/2016/TT-BGDDT	Hanoi December 30, 2016

CIRCULAR

DURATION OF EDUCATION DOCUMENT RETENTION

Pursuant to the Law on Education dated June 14, 2005 and the Law on amendments to the Law on Education dated November 25, 2009;

Pursuant to the Law on Archiving dated November 11, 2011;

Pursuant to the Government's Decree No. 32/2008/NĐ-CP dated March 19, 2008, defining the functions, tasks, powers and organizational structure of the Ministry of Education and Training;

Pursuant to the Government's Decree No. 01/2013/NĐ-CP dated January 03, 2013 elaborating the Law on Archiving;

After reaching an agreement with the Ministry of Home Affairs as specified in Official Dispatch No. 5434/BNV-VTLTNN dated November 18. 2016;

At the request of the Chief of Office,

The Minister of Education and Training promulgates a Circular on duration of education document retention

Article 1. Scope and regulated entities

1. This Circular provides for durations of education document retention.

2. This Circular applies to units of The Ministry of Education and Training, Departments of Education and Training of provinces and districts; institutions of preschool education, institutions of compulsory education, continuing education institutions, pedagogy secondary schools, pedagogy colleges, universities, academies, other educational institutions, relevant organizations and individuals (hereinafter referred to as “organizations”).

Article 2. Education documents

1. An education document means an item that contains information and is created to serve education and training operations of an organization.

Education documents include physical documents, films, pictures, video or audio discs, electronic documents and other forms of information carriers.

2. Education dossier means a collection of education documents about an issue or subjects or that share common features.

Article 3. Categories of education documents and duration of retention thereof

1. Education documents are divided into the following categories:

Category I. General education documents

Category II. Preschool education documents

Category III. Compulsory education documents

Category IV. Continuing education documents

Category V. Documents about training programs of pedagogy colleges; postgraduate education, scientific research

Category VI. Documents about national defense education

Category VII. Documents about ethnicity education

Category VIII. Documents about education quality assessment

Category IX. Documents about qualifications

Category X. Documents about tuition fees, scholarships and assistance for students.

Category XI. Documents about student-related works

Category XII. Documents about association in training with foreign countries

Category XIII. Documents about works related to teachers and education managers

Category XIV. Documents about facilities, school equipment and children’s toys

Category XV. Documents about application information technology in education management, teaching and learning.

2. The mandatory duration of retention of an education document means the necessary period of time over which the document has to be retained from the year in which the work is finished. Two types of document retention:

a) Permanent retention: Documents are retained until they are so badly decompose that cannot be recovered;

b) Limited-term retention: Documents are retained for certain years or a certain period of time.

3. Mandatory durations of retention of various categories of education documents are specified in the Education Document Retention Table enclosed herewith

Article 4. Use of the Education Document Retention Table

1. Documents specified in the Table may be originals or legitimate copies if the originals are not available.

2. The duration of retention of each document may be decided by the organization as long as it is not shorter than that provided for in the Table.

3. When putting a document in the archive, the organization must take into account the sufficiency of the text and points of time that may affect the retention duration.

4. When the retention period expires, a council of the organization shall consider destructing the document or extending the retention period.

5. The durations in the Table may be applied to documents that are not mentioned therein.

Article 5. Effect and responsibility for implementation

1. This Circular comes into force from February 15, 2017.

2. Chief of Office, Director of Planning and Finance Department, heads of affiliates of the Ministry of Education and Training; directors/principals of universities, pedagogy colleges and academies, Directors of Provincial Departments of Education and Training are responsible for the implementation of this Circular.

PP MINISTER
DEPUTY MINISTER

Pham Manh Hung

APPENDIX

EDUCATION DOCUMENT RETENTION DOCUMENT
(Enclosed with Circular No. 27/2016/TT-BGDĐT dated December 30, 2016 of the Minister of Education and Training)

No.	Name	Duration
	I. GENERAL EDUCATION DOCUMENTS
1	Documents that contain regulations or instructions on deductible land price that are sent to organizations.	Specified in the document
2	Documents that contain orientations and policies on development of education and training the be submitted to competent authorities for promulgation	Permanently
3	Documents that contain a long-term, 5-year or annual strategies or plans for development of education and training that are submitted to competent authorities for approval.	Permanently
4	Documents that contain strategies and planning for key areas for education and training	Permanently
5	Documents about planning for network of educational institutions in the national education system	Permanently
6	Documents promulgating or requesting promulgation of a legislative document on education and training	Permanently
7	Documents about development, management and organization of the execution of an education and training project/program/scheme	Permanently
8	Annual school plan and reports on implementation thereof	Permanently
9	Training plan for a course or school year; course or school year completion report and other training reports submitted to competent authorities	Permanently
10	Consolidated periodic and annual nationwide education reports at various levels.	Permanently
11	Annual and multi-year education statistics	Permanently
12	Documents about an education and training conference, seminar or workshop
	- Closing conference	Permanently
	- Review conference	10 years
	- Scientific workshop	10 years
	- Seminar on document drafting	10 years
	- Periodic regional conference	10 years
13	Documents about provision of training for teachers and education managers	10 years
14	Documents about an advanced academic course or vocational course following a program of the Ministry of Education and Training.	10 years
15	Documents about organization of an education and training exhibition	10 years
16	Documents about inspection of education and training activities	20 years
17	Documents about an official inspection of education and training activities
	- For serious cases	Permanently
	- For other cases	20 years
18	Education-related correspondence	10 years
	II. PRESCHOOL EDUCATION DOCUMENTS
	1. Documents about management of a preschool education institution and preschool education activities
19	Documents about establishment or permission for establishment or suspension, merger, division or dissolution of a preschool education institution.	Permanently
20	Documents about conversion of a semi-public preschool education institution into a private or public one	Permanently
21	Documents about recognition of fulfillment of national standards by a preschool education institution	20 years
22	Documents about establishment of a public preschool education institution	20 years
23	Documents about establishment, merger, division or dissolution of an independent nursery class.	20 years
24	Application for registration of a nursery class where the network of preschool education institution is insufficient.	20 years
25	Documents about development, appraisal and introduction of a preschool education program	Permanently
26	Documents about development, appraisal and approval of instructional documents for preschool teachers	20 years
27	Documents about recognition of universal preschool education for five-years-old children in a province/district/commune.	10 years
	2. Documents about provision of care and education for children prepared by a preschool education institution
28	Profiles of children of a preschool education institution	5 years
29	Profiles of inclusive education students of a preschool education institution	5 years
30	Profiles of semi-boarding students of a preschool education institution	5 years
31	Education management documents of a preschool education institution	5 years
	III. COMPULSORY EDUCATION DOCUMENTS
	1. Documents about management of a compulsory education institution and compulsory education activities
32	Documents about establishment or permission for establishment or suspension, merger, division or dissolution of a compulsory education institution.	Permanently
33	Documents about recognition of fulfillment of national standards by a compulsory education institution	20 years
34	Documents about recognition of fulfillment of minimum standards by a primary school	20 years
35	Documents about establishment of the school council of a public compulsory education institution	20 years
36	Documents about development, appraisal and introduction of a compulsory education program	Permanently
37	Documents about development of compulsory education textbooks	Permanently
38	Documents about appraisal and approval of compulsory education textbooks	Permanently
39	Documents about development, appraisal and approval of instructional documents for compulsory education teachers	20 years
40	Documents about recognition of universal primary education and universal lower secondary education in a province/district/commune	10 years
41	Documents about issuance of the license for extra classes	5 years after the license expires
	2. Documents serving educational activities of a primary school, primary education class or another educational institution providing primary education
42	Register book	Permanently
43	The book for recording primary school students’ performance	20 years
44	The book for recording the school’s resolutions and plans	10 years
45	The books for recording commendations and disciplinary actions	10 years
46	Students’ records	Returned to students upon graduation or school transfer
47	Education profiles of students with disabilities	Transferred to the student’s new school upon his/her graduation or school transfer
48	Universal primary education book	5 years
49	Homeroom teachers’ books	Until the end of the course
50	The book for recording activities of “Đội Thiếu niên Tiền phong Hồ Chí Minh”	Until the end of the course
	3. Documents serving educational activities of a lower secondary school, upper secondary school, combined school or special school
51	Register book	Permanently
52	Attendance and grade books	Permanently
53	The book for recording resolutions of the school and the school council	10 years
54	Emulation profiles	10 years
55	Students’ records	Returned to students upon graduation or school transfer
56	Education profiles of students with disabilities	Transferred to the student’s new school upon his/her graduation or school transfer
57	Universal education book	5 years
58	Lesson record books	5 years
59	Homeroom teachers’ books	Until the end of the course
	4. Documents about enrolment and graduation recognition
60	Documents about primary school enrolment	Until the end of the course
61	Documents about lower secondary school enrolment	Until the end of the course
62	Documents about recognition of graduation of lower secondary school students
	- Graduation recognition decisions; the list of recognized graduates	Permanently
	- Other documents relevant to graduation recognition	2 years
63	Documents about upper secondary school enrolment
	- Documents about annual enrolment targets	Permanently
	- Decisions on student admission; lists of admitted students; admission grade records	Permanently
	- Applications for admission	Until the end of the course
	- Exam papers	Until the end of the course
	- Other documents relevant to enrolment	Until the end of the course
64	Documents about upper secondary school graduation tests and graduation recognition
	- Lists of recognized graduates	Permanently
	- Graduation recognition records, test score records, statistics	Permanently
	- Applications for graduation test	1 year
	- Exam papers	2 years
	- Other documents relevant to graduation tests and graduation recognition	2 years
	5. Documents about academic, vocational and scientific competitions for secondary school students
65	Documents about academic competitions for upper secondary school students
	- List of awarded students	Permanently
	- List of students who are members of international and regional Academic Olympic teams	Permanently
	- Records on verification of competition results and rankings	Permanently
	- Decision on establishment of an competition team (retained by participating unit)	Permanently
	- The book for recording recognitions of awarded students	Permanently
	- Used question sheets and instructions sheets	5 years
	- Applications for participation in competition	1 year
	- Exam papers	2 years
	- Other documents relevant to the competition	2 years
66	Profiles of officers and students that participate in international and regional Academic Olympics	10 years
67	Documents about secondary school vocational examination
	- Name and score sheets	10 years
	- Applications for examination	1 year
	- Exam papers	2 years
	- Other documents relevant to the examination	2 years
68	Documents about scientific competitions for secondary school students
	- List of awarded projects and students	Permanently
	- Decision on establishment of an competition team (retained by participating unit)	Permanently
	- The book for recording recognitions of awarded students	Permanently
	- Project documents: summary report, result report
	+ For a project that wins the national award	Permanently
	+ For a project that wins the school's, province’s or district’s award	10 years
	- Other documents relevant to the competition	2 years
	IV. CONTINUING EDUCATION DOCUMENTS
	1. Documents about management of a continuing education institution and continuing education activities
69	Documents about establishment, permission for establishment, suspension, merger or dissolution of a continuing education center	Permanently
70	Documents about ranking of the continuing education center	10 years
71	Documents about establishment, licensing, suspension from provision of foreign language or IT training, merger, division, dissolution of a foreign language and/or IT training center.	Permanently
72	Documents about establishment, permission for establishment, suspension or dissolution of commune’s community education center	Permanently
73	Documents about the award of “Cộng đồng học tập” title	10 years
	V. DOCUMENTS ABOUT TRAINING PROGRAMS OF PEDAGOGY SECONDARY SCHOOLS, PEDAGOGY COLLEGES; POSTGRADUATE EDUCATION; SCIENTIFIC RESEARCH
	1. Documents about training programs of pedagogy colleges
91	Documents about establishment, registration, suspension, merger, division, dissolution or renaming of a pedagogy college	Permanently
92	Documents about establishment, licensing or suspension or a campus of a pedagogy college	Permanently
93	Documents about establishment of the school council and designation of the president of the school council of a pedagogy college	20 years
94	Documents about ranking of a pedagogy college	Permanently
95	Documents about recognition of fulfillment of national standards by a pedagogy college	20 years
96	Documents about development, appraisal and introduction of the training program of a pedagogy college	Permanently
97	Documents about development, appraisal and approval of textbooks of political theory subjects in the pedagogy college	Permanently
98	Documents about development, selection, appraisal and approval of textbooks used as teaching materials in a pedagogy college	Permanently
99	Documents about development, appraisal and approval of instructional documents for lecturers of a pedagogy secondary school or pedagogy college	20 years
100	Application for permission for educational association between a pedagogy college and a domestic educational institution	Permanently
101	Application for permission to run a bridge program in a pedagogy college	Permanently
102	Documents about pedagogy secondary school enrolment
	- Documents about annual enrolment targets	Permanently
	- Decisions on student admission; lists of admitted students; admission grade records	Permanently
	- Applications for admission	Until the end of the course
	- Exam papers	Until the end of the course
	- Other documents relevant to enrolment	Until the end of the course
103	Documents about pedagogy college enrolment
	- Documents about annual enrolment targets	Permanently
	- Documents about development of the admission quality assurance plan	Permanently
	- Decisions on student admission; lists of admitted students; admission grade records	Permanently
	- Applications for admission	Until the end of the course
	- Secondary school graduation test papers	Until the end of the course
	- Exam papers in case of an entrance examination	Until the end of the course
	- Other documents relevant to enrolment	Until the end of the course
104	The document approving the list of admitted students	Permanently
105	The book for recording students’ performance by semester, school year and course	Permanently
106	Lecturers’ teaching documents	5 years after graduation
107	Documents about final tests
	- The document approving the final test results	10 years after graduation
	- Final test papers	Until the end of the course
	- Other documents relevant to final tests	Until the end of the course
108	Transcript of each module	10 years after graduation
109	Lesson record book	5 years after graduation
110	Internship reports	3 years after graduation
111	Documents about the pedagogy secondary school graduation test and graduation recognition.
	- Decision on graduation recognition and award of degree; the list of graduates	Permanently
	- Application for graduation recognition	Permanently
	- Exam papers	2 years
	- Other documents relevant to the graduation test	2 years
112	Documents about pedagogy college graduation recognition
	- Decision on graduation recognition and award of degree; the list of graduates	Permanently
	- Application for graduation recognition	Permanently
	- Graduation theses
	+ Passed	20 years
	+ Failed	5 years
	- Exam papers	2 years
	- Other documents relevant to the graduation test or recognition	2 years
	2. Documents about higher education
113	Documents approving the policies on establishment or permission for establishment of a university	Permanently
114	Documents about establishment or permission for establishment or suspension, merger, division or dissolution of a higher education institution	Permanently
115	Documents approving the establishment or permission for establishment of a campus of a university	Permanently
116	Documents about establishment or permission for establishment or suspension of campus of a higher education institution	Permanently
117	Documents about recognition of a non-profit private university	Permanently
118	Documents about establishment of the school council and designation of the president of the school council of a public university	20 years
119	Documents about establishment and recognition of the Board of Directors of a private university	20 years
120	Documents about stratification of higher education institutions	Permanently
121	Documents about ranking of the higher education institution	Permanently
122	Documents about recognition of fulfillment of national standards by a higher education institution	20 years
123	Documents about development, appraisal and introduction of a higher education program	Permanently
124	Documents about development, appraisal and approval of textbooks of political theory subjects in a higher education institution	Permanently
125	Documents about development, appraisal and approval of textbooks used as teaching and learning materials in a higher education institution	Permanently
126	Documents about development, appraisal and approval of instructional documents for higher education lecturers	20 years
127	Application for establishment or suspension of a faculty	Permanently
128	Application for permission for educational association with a domestic education institution	Permanently
129	Application for permission to run a university bridge program	Permanently
130	Application for permission for running correspondence courses	Permanently
131	Application for permission to provide training for second bachelor’s degrees	Permanently
132	Documents about higher education enrolment
	- Documents about annual enrolment targets	Permanently
	- Documents about development of the admission quality assurance plan	Permanently
	- Decisions on student admission; lists of admitted students; admission grade records	Permanently
	- Applications for admission	Until the end of the course
	- Secondary school graduation test papers	Until the end of the course
	- Exam papers in case of an entrance examination	Until the end of the course
	- Other documents relevant to enrolment	Until the end of the course
133	The document approving the list of admitted students	Permanently
134	The book for recording students’ performance by semester, school year and course	Permanently
135	Lecturers’ teaching documents	5 years after graduation
136	Documents about final tests
	- The document approving the final test results	10 years after graduation
	- Final test papers	Until the end of the course
	- Other documents relevant to final tests	Until the end of the course
137	Transcript of each module	10 years after graduation
138	Lesson record book	5 years after graduation
139	Internship reports	3 years after graduation
140	Documents about university graduation recognition
	- Decision on graduation recognition and award of bachelor’s degree; the list of graduates	Permanently
	- Application for graduation recognition	Permanently
	- Graduation theses
	+ Passed	20 years
	+ Failed	5 years
	- Exam papers	2 years
	- Other documents relevant to the graduation test or recognition	2 years
	3. Documents about master’s training
141	Application for permission to provide master's training, suspension of master’s training or revocation of the decision to permit master’s training	Permanently
142	Application for permission to provide of master’s training in association a domestic education institution	Permanently
143	Documents about enrolment for a master’s training program
	- Documents about annual enrolment targets	Permanently
	- Decisions on student admission; lists of admitted students; admission grade records	Permanently
	- Applications for admission	5 years after graduation
	- Exam papers	5 years after graduation
	- Other documents relevant to enrolment	5 years after graduation
144	Decisions on recognition of postgraduate students	Permanently
145	The book for recording students’ performance by semester, school year and course	Permanently
146	Lecturers’ teaching documents	5 years after graduation
147	Documents about final tests
	- Application for approval for final test results	10 years after graduation
	- Exam papers	5 years after graduation
	- Other documents relevant to final tests	5 years after graduation
148	Transcript of each module	10 years after graduation
149	Logbooks for monitoring lecturers’ and students’ performance	5 years after graduation
150	Documents about the graduation recognition and award of master’s degrees
	- Decision on graduation recognition and award of the master’s degree; the list of graduates	Permanently
	- Application for graduation recognition and award of the master’s degree	Permanently
	- Documents about assessment of a master’s thesis	30 years
	- Documents about re-examination of a master’s thesis in case of protest	30 years
	- The master’s theses
	+ Passed	30 years
	+ Failed	5 years
	- Other documents relevant to graduation	5 years
	4. Documents about doctoral training
151	Application for permission to provide doctoral training, suspension of doctoral training or revocation of the decision to permit doctoral training	Permanently
152	Application for permission to provide doctoral training in association a domestic education institution	Permanently
153	Documents about enrolment for a doctoral training program
	- Documents about annual enrolment targets	Permanently
	- Decisions on student admission; lists of admitted students; admission grade records	Permanently
	- Applications for admission	5 years after graduation
	- Other documents relevant to enrolment	5 years after graduation
154	Decisions on recognition of postgraduate students, research orientations or research projects, majors, instructors and training duration	Permanently
155	The book for recording students’ performance by semester, school year and course	Permanently
156	Lecturers’ teaching documents	5 years after graduation
157	Documents about final tests
	- Application for approval for final test results	10 years after graduation
	- Exam papers	5 years after graduation
	- Other documents relevant to final tests	5 years after graduation
158	Transcript of each module	10 years after graduation
159	Logbooks for monitoring lecturers’ and students’ performance	5 years after graduation
160	Term essays, general theses of postgraduate students	5 years after graduation
161	Documents about the graduation recognition and award of doctoral degrees
	- Decision on graduation recognition and award of doctoral degrees; the list of postgraduate students awarded the doctoral degree	Permanently
	- Application for graduation recognition and award of the doctoral degree	Permanently
	- Documents about basic-level doctoral thesis evaluation	Permanently
	- Application for a thesis defense	Permanently
	- Documents about independent reviews of the doctoral thesis	Permanently
	- Documents about institution-level thesis defense evaluation	Permanently
	- Documents about re-examination of a doctoral thesis	Permanently
	- The doctoral thesis and abstract thereof
	+ Passed	Permanently
	+ Failed	5 years
	- Other documents relevant to graduation	5 years
	5. Documents about scientific research by students, lecturers, researchers
162	Documents about faculty-level evaluation of research projects by students	5 years
163	Documents about institution-level evaluation of research projects by students	10 years
164	Documents about award of the “Sinh viên nghiên cứu khoa học” and “Khoa học và công nghệ dành cho giảng viên trẻ” titles	Permanently
165	Documents about research projects by lecturers and researchers
	- State-level	Permanently
	- Ministry-level	Permanently
	- Intramural-level	20 years
	VI. DOCUMENTS ABOUT NATIONAL DEFENSE EDUCATION
166	Documents about development and appraisal a national defense education program	Permanently
167	Documents about development, appraisal and approval of national defense education textbooks commonly used as teaching and learning materials in educational institutions in the national education system	Permanently
168	Documents about development, appraisal and introduction of an integrated national defense education program for primary schools and lower secondary schools	Permanently
169	Documents about appraisal and production of equipment serving national defense education	20 years
170	Documents about management and use of equipment serving national defense education	10 years
171	Documents about development, appraisal and approval of instructional documents for lecturer in national defense education	10 years
172	Documents about national defense-related sports competition for secondary students
	- List of awarded students	10 years
	- The book for recording recognitions of awarded students	Permanently
	- Applications for participation	1 year
	- Exam papers	2 years
	- Other documents relevant to the competition	2 years
	VII. DOCUMENTS ABOUT ETHNICITY EDUCATION
173	Documents about development, appraisal and introduction of an ethnic language program	Permanently
174	Documents about appraisal and approval of ethnic language textbooks and other teaching materials	Permanently
175	Documents about development, appraisal and approval of instructional documents for ethnicity education teachers	20 years
176	Documents approving provision of ethnic language training in a compulsory education institution or continuing education center	Permanently
177	Documents about preparatory school enrolment and training activities	10 years
178	Documents about admission and distribution of preparatory school students in universities and colleges	20 years
179	Documents approving admission of students to boarding and semi-boarding ethnic schools	10 years
180	Education profiles of students of boarding ethnic schools, semi-boarding ethnic schools and preparatory schools in terms of policies of the Communist Party and the State, cultures and traditions of ethnic groups of Vietnam.	5 years
181	Education profiles of students of boarding ethnic schools, semi-boarding ethnic schools and preparatory schools in terms of life skills and social activities	5 years
182	Vocational education profiles of students of boarding ethnic schools, semi-boarding ethnic schools and preparatory schools	5 years
183	Documents about organization of boarding ethnic schools, semi-boarding ethnic schools and preparatory schools	5 years
184	Document about quantity of students of boarding ethnic schools, semi-boarding ethnic schools and preparatory schools who have graduated	5 years
	VIII. DOCUMENTS ABOUT EDUCATION QUALITY ASSESSMENT
185	List of international education quality assessment organizations accredited by Vietnam	20 years
186	Application for establishment or permission for establishment, dissolution, licensing or suspension of a education quality assessment organization	Permanently
187	Documents about provision of training for education quality assessors	Permanently
188	Documents about provision of training and training certificates for education quality assessors
	- List of education quality assessors granted the certificate	Permanently
	- Application for participation in the training course for education quality assessors	2 years
	- Exam papers	1 year
	- Other documents relevant to provision of training and training certificates for education quality assessors	5 years
189	Documents about recruitment and certification of education quality assessors	20 years
	- List of recruited and certificated education quality assessors	Permanently
	- Applications for recruitment	5 years
	- Education quality assessor recruitment exam papers	2 years
	- Other documents relevant to recruitment and certification of education quality assessors	5 years
190	Documents about education quality assessment results and issuance of the quality evaluation certificate to an education institution or training program	20 years
	IX. DOCUMENTS ABOUT QUALIFICATIONS
191	Documents about adjustments to qualifications	Permanently
192	Documents about issuance of blank secondary school diplomas, college degrees, university degrees, master’s degrees and doctoral degrees	Permanently
193	Documents about issuance of blank certificates in the national education system	Permanently
194	Original records on issuance of secondary school diplomas, college degrees, university degrees, master’s degrees and doctoral degrees	Permanently
195	Records on issuance of copies of diplomas/degrees from the original records	Permanently
196	Original records on issuance of certificates in the national education system	Permanently
197	Records on issuance of copies of certificates from the original records	Permanently
198	Documents about recognition of college degrees, university degrees, master’s degrees and doctoral degrees issued by foreign institutions	Permanently
199	Documents about recognition of primary school diplomas and secondary school diplomas issued by foreign institutions	Permanently
	X. DOCUMENTS ABOUT TUITION FEES, SCHOLARSHIPS AND ASSISTANCE FOR STUDENTS.
200	Applications for award of scholarship to common students	10 years
201	Applications for award of scholarship to state-appointed students	10 years
202	Applications for award of scholarship to students of boarding ethnic schools and preparatory schools	10 years
203	Applications for provision of social assistance for students	10 years
204	Application for provision of subsidies on accommodation and foods for secondary students in extremely disadvantaged areas	10 years
205	Applications for tuition fee exemption or reduction	10 years
206	Applications for provision of subsidies on learning costs for students from preschools to universities	10 years
207	Applications for provision of subsidies on lunch for fire-years-old children	10 years
	XI. DOCUMENTS ABOUT STUDENT-RELATED WORKS
208	Consolidated periodic and annual reports on ethics and lifestyles of students	Permanently
209	Documents about students’ participation in activities of the Communist Party	10 years
210	Documents about award of titles to students
	- By a Ministry or provincial authority	20 years
	- By a district authority or school	10 years
211	Documents about disciplinary actions against students’ violations
	- Reprimand	10 years
	- Warning	15 years
	- Suspension	20 years
	- Expulsion	Permanently
212	Documents about development students’ ethics and lifestyles	5 years
213	Documents about security and political issues related to students	10 years
214	Documents about organization of meetings with students at the beginning of a course or school year or at the end of the course	5 years
215	Documents about provision of counsel on academic and career-related matters	5 years
216	Documents about provision of healthcare for students	5 years
217	Documents about boarding students and non-boarding students	5 years
218	Student profiles	Returned to student upon graduation
219	Documents about school transfer	Until the end of the course
220	The logbook for monitoring transferred students	5 years
221	Applications for admission to another school	Until the end of the course
222	Profiles of students’ participation in sports and art competitions
	- List of awarded students	Permanently
	- The book for recording recognitions of awarded students	Permanently
	- Applications for participation	1 year
	- Other documents about students’ participation in sports and art competitions	2 years
	XII. DOCUMENTS ABOUT ASSOCATION IN TRAINING WITH FOREIGN COUNTRIES
223	Documents about conclusion of an international agreement on admission of foreign students to Vietnam	Permanently
224	Documents about establishment, issuance/adjustment/extension/reissuance of the registration certificate, shutdown, revocation of the license for establishment of a representative office in Vietnam of a foreign educational institution	Permanently
225	Documents about establishment or permission for establishment or suspension, shutdown, dissolution, division, merger or consolidation of a foreign-invested educational institution in Vietnam	Permanently
226	Documents about permission to open a campus of a foreign-invested educational institution in Vietnam	Permanently
227	Documents about addition, adjustment of training activities, disciplines, scale expansion, enrolment target or adjustment of training program of a foreign-invested educational institution in Vietnam or a campus thereof	Permanently
228	Application for approval for a project, extension of a project, suspension of enrolment and termination of association with a foreign party in running a pedagogy college, higher education, master’s or doctoral program	Permanently
229	Applications for participation in an overseas training program funded by state budget	Permanently
230	Rejected applications for participation in an overseas training program funded by state budget are rejected	5 years
231	Applications for participation in an overseas training program on scholarship under an international agreement or other scholarship	Permanently
232	Rejected applications for participation in an overseas training program on scholarship under an international agreement or other scholarship	5 years
233	Profiles of Vietnamese overseas students who return to Vietnam	Permanently
234	Profiles of foreign students who are admitted to Vietnamese educational institutions	20 years
235	Education experts’ applications for participation in a guest worker program	Permanently
236	Education experts’ applications for participation in a guest worker program that are rejected	5 years
237	Profiles of education experts that participated in a guest worker program and return to Vietnam	Permanently
238	Documents about provision of training and certificates for overseas training consultants	Permanently
239	Application for the certificate of registration of overseas training counseling services	20 years
240	Annual list of Vietnamese overseas students funded by state budget who return to Vietnam	20 years
	XIII. DOCUMENTS ABOUT WORKS RELATED TO TEACHERS AND EDUCATION MANAGERS
241	Documents about development and introduction of the plan for development of officials, educators and education managers	Permanently
242	Documents about development, appraisal and introduction of a pedagogy training program	Permanently
243	Documents about development, appraisal and approval of common instructional documents for officials, educators and education managers	20 years
244	An intramural council’s application for recognition of the professor or associate professor title	Permanently
245	An single-disciplinary or interdisciplinary council’s application for recognition of the professor or associate professor title	Permanently
246	A state council’s application for recognition of the professor or associate professor title	Permanently
247	A person’s application for recognition of the professor or associate professor title	5 years
248	Documents about award of the professor or associate professor title	Permanently
249	Documents about dismissal of a professor or associate professor	Permanently
250	Documents about cancellation of the professor or associate professor title	Permanently
251	An intramural council’s application for award of the “nhà giáo nhân dân” or “nhà giáo ưu tú” title	Permanently
252	A district council’s application for award of the “nhà giáo nhân dân” or “nhà giáo ưu tú” title	Permanently
253	A provincial council’s application for award of the “nhà giáo nhân dân” or “nhà giáo ưu tú” title	Permanently
254	A ministerial council’s application for award of the “nhà giáo nhân dân” or “nhà giáo ưu tú” title	Permanently
255	A state council’s application for award of the “nhà giáo nhân dân” or “nhà giáo ưu tú” title	Permanently
256	A person’s application for award of the “nhà giáo nhân dân” or “nhà giáo ưu tú” title	20 years
257	Documents about request for provision of training in pedagogical skills	Permanently
258	Documents about request for provision of training in education management	Permanently
259	Documents about exchanges of awarded education managers and teachers at all levels	5 years
260	Profiles of awarded teachers and education managers of schools, districts and provinces	Permanently
	- List of awarded teachers and education managers; decisions on title awarding	Permanently
	- Awarded initiatives	10 years
	- Applications	1 year
	- Exam papers	2 years
	- Other documents relevant to the competition	2 years
261	Documents about the promotion test
	- The list of successful candidates and the report	20 years
	- Applications	5 years
	- Exam papers	5 years
	- Other documents relevant to the test	5 years
262	Documents about evaluation and ranking of teachers according to professional standards	10 years
	XIV. DOCUMENTS ABOUT SCHOOL FACILITIES, SCHOOL EQUIPMENT AND CHILDREN’S TOYS
263	Documents about investment in school facilities, school equipment, laboratories and children’s toys	Permanently
264	Documents about development of long-term, 5-year and annual plans for school facilities, school equipment, laboratories and children’s toys	Permanently
265	Documents about policies on investment in school facilities, school equipment and children’s toys that ensure education quality	Permanently
266	Documents about development and publishing of standards applied to school facilities, school equipment and children’s toys that are appropriate for educational purposes and children’ ages	Permanently
267	Documents about development and proposal of national standards applied to school facilities, school equipment and children’s toys that are appropriate for educational purposes and children’ ages	Permanently
268	Documents about development of the database about investment in school facilities, school equipment and children’s toys	Permanently
269	Documents about inspection and recognition of school libraries	20 years
270	Intramural documents about library management
	- Register books, book lending logs, book renting logs, reader statistics, etc.	5 years
	- Inventory-checking records	5 years
271	Intramural documents for management of education equipment and children’s toys
	- Logbooks:
	+ Register	20 years
	+ Logbook	5 years
	- Inventory-checking and fixed asset reassessment reports	20 years
	- Documents about transfer or liquidation of education equipment and children’s toys	20 years
	XV. DOCUMENTS ABOUT APPLICATION INFORMATION TECHNOLOGY IN EDUCATION MANAGEMENT, TEACHING AND LEARNING
272	Documents about development of strategies, policies, long-term plans and annual plans for application of information technology in education management and teaching	Permanently
273	Documents about appraisal and selection of information technology products used for education: textbooks, training programs for students, teachers and education managers, online training programs	10 years
274	Documents about development of the electronic textbook library, question sheet bank, learning materials, teaching software, experiment software, simulation software using open source codes and electronic technologies	5 years

Ngày bắt đầu hiệu lực: 14/02/2017

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